How do I email / "Snap" expenses to be paid back by my company?

Employee Expenses are expenses incurred by an employee on behalf of a company.

These are for the times you may incurred something in your own name - eg you pay for something with cash and/or using your own card. You want these paid back to you personally and recorded in the company as a business expense. 

Employees incur the expenses, and claim them back from the company for reimbursement.

Standard Ledger uses Receipt Bank to pre-process all employee expenses.

Employee expenses can be emailed using your dedicated Standard Ledger / Receipt Bank invoice email address.  Your expenses email address is typically of the form:

*Note: Your company must specifically have requested an expenses email to be setup for you first to be able to claim expenses using Receipt Bank*

Our standard process is to accumulate any expenses incurred by employees over a month, publishing them across to Xero at the end of the month for payment (as you would pay other suppliers). The Expense report will be published as a Supplier Bill in the name of "Expense Report - NAME", and will include links to the original source receipts for a full audit trail.

If submitting expenses via the Receipt Bank App, you'll need to use the email when you Add the Account to the App.  If you also use the App to submit supplier invoices, take care to select the correct Account before taking a picture of the expense receipt.

Note that many employers have a straight forward "No receipt, no reimbursement" policy - ie you effectively need a receipt for reimbursement even if its a $4 coffee.  See When do I need receipts? FAQ for more information.

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