How do I email / "Snap" expenses to be paid back by my company?

Employee Expenses are expenses incurred by an employee on behalf of a company.

These are for the times you may incurred something in your own name - eg you pay for something with cash and/or using your own card. You want these paid back to you personally and recorded in the company as a business expense. 

Employees incur the expenses, and claim them back from the company for reimbursement.

Standard Ledger uses Receipt Bank to pre-process all employee expenses.

Employee expenses can be emailed using your dedicated Standard Ledger / Receipt Bank invoice email address.  Your expenses email address is typically of the form:  

      [email protected]

*Note: Your company must specifically have requested an expenses email to be setup for you first to be able to claim expenses using Receipt Bank*

Our standard process is to accumulate any expenses incurred by employees over a month, publishing them across to Xero at the end of the month for payment (as you would pay other suppliers). The Expense report will be published as a Supplier Bill in the name of "Expense Report - NAME", and will include links to the original source receipts for a full audit trail.

If submitting expenses via the Receipt Bank App, you'll need to use the email [email protected] when you Add the Account to the App.  If you also use the App to submit supplier invoices, take care to select the correct Account before taking a picture of the expense receipt.

Note that many employers have a straight forward "No receipt, no reimbursement" policy - ie you effectively need a receipt for reimbursement even if its a $4 coffee.  See When do I need receipts? FAQ for more information.

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